Printing the Check & Reviewing the PDF Output

Abstract

Once transactions are selected in the Print Checks queue, the final step in the Charted On-Premise Check Printing workflow is to print the check and verify the output using the PDF that’s generated. This step ensures that the check is correctly formatted, the proper amount and remittance data are included, and the check number is properly assigned.

This article outlines how to complete the print process, confirm the assigned check number, open the generated PDF, and review the final check output.

Initiating the Check Printing Process

Once a payment is selected in the Print Checks queue, administrators must formally initiate the print process. This triggers the assignment of the check number and begins PDF generation.

Follow these steps to initiate the Check Printing process:

1. Before you begin printing, double-check that the correct transactions are selected in the Print Checks queue and that the appropriate Bank Account is assigned — this ensures the check reflects accurate financial and routing details:

   

2. To begin printing the check, select the and click the Print button:

   

3. As a confirmation step, check that the system has assigned the correct check number and associated it with the batch. Then click the Confirm and Print button to continue:

   

4. As the PDF generates, wait for the loading screen to complete. This will display a status message (Processing Check 1 of 1) on the Print Checks in Progress screen, indicating the system is preparing the file:

   

Opening and Reviewing the PDF Output

Once the check PDF is generated, administrators must open the file to review the final output before printing it to check stock. This ensures all payment details are correctly rendered.

1. To proceed with review and printing, click the Open and Print PDF button on the Print Checks screen:

   

   Note: Before printing, ensure that your printer is loaded with thick cardstock-style check stock paper, which is required for accurate check output and alignment.

2. After opening the PDF, inspect the check layout. At the top of the check, you will see the remittance information, which is customizable and includes payment details:

   

3. At the bottom of the document is the actual check, which includes essential information such as the Vendor Name, Amount, Date, Routing Number, Bank Details, and the system-assigned check number (e.g., 534):

   

   Note: The area above the check may include a cut line or alignment marker to assist in separating the remittance from the check itself.

4. If included, review the remittance summary at the top of the PDF, which details the Date, Invoice Amount, and Net Amount:

   

   Note: In cases where multiple checks were selected for printing, verify that the system generated one page per check. This one-check-per-page format is standard for multi-check batches.

Once you you have the PDF, you can print the check using your MICR printer on-premise. This concludes the check printing process using On-Premise Check Printing in Charted.